How to borrow, renew, & return resources
Borrowing Guidelines
Borrowing Privilege
- 1. A student who has a validated ID may borrow books from the UP Mindanao Library subject to its rules and regulations.
- 2. A student who has countersigned ID to use library materials provided he is enrolled in the course(s) wherein said material is required reading. He may take it after the appointment date or hour.
- 3. An undergraduate student may borrow 5 circulation books at a time, for 2 weeks and 2 reserve books at a time for overnight. While graduate students may have 10 circulation books at a time, for 2 weeks and 2 reserve books at a time, for overnight. If however, he has an overdue loan(s) he may not be allowed to borrow another items until he returns the book(s) and pays the fine(s).
- 4. A student may not borrow for off-premise reading the following materials: general reference books, theses, periodicals, dissertations, and special materials.
For UP Personnel
a.) Identification Card
The ID of the UP employee (faculty, our REPS, staff) is countersigned by the duty authorized staff of the HRDO upon the completion of his appointment papers.
b.) Borrowing privileges
1) A UP employee may use the University Library upon presentation of countersigned ID subject to the library rules and regulations.
2) In cases when the employee is newly appointed or has lost his ID, he may be issued a temporary ID by his College Library fir the faculty and the Main Library for the REPS and staff upon presentation of his appointment papers; provided, that he has no outstanding accounts with the library.
3) Any faculty/REPS/staff who has duly countersigned ID may borrow circulation books subject to the library’s rules and regulations.
4) Administrative staff may borrow 5 circulation books at a time, for 2 weeks; REPS may borrow 10 circulation books at a time for 2 weeks while the faculty may borrow 10 circulation books at a time for a month. If, however, the borrower has an overdue book(s), he may not borrow or renew a loan until the overdue book(s), is returned and the fine is paid.
5) General reference books, theses, dissertations, periodicals and special collections are for room use only, except in the following cases: Faculty members/lectures may authorize their students to borrow reference books for classroom use. These must be returned immediately after class.
For Non-Members
1 . For alumni, former faculty members, and students honorably discharged from the University.
a. Free use. Alumni, former faculty members, and students honorably discharged from the University may be allowed to use the library for five (5) days free of charge within a semester, are issued special permits by the duly authorized staff of the college/unit library they would like to use. Beyond five days, they will be asked to pay library fees.
b. Fees. Beyond five days , the following fees are charged.
PHP20.00 per day
PHP450.00 per year
Upon payment of the fees. they are issued special permits by the duly authorized staff of the college/unit library they would like to use.
c. Letter of introduction and ID. The above users must present identification cards and letters of introduction from University personnel or a UP Alumni Association ID when applying for a permit to use the library.
2. For non-UP students and researchers
a. Non-UP students must present their school/university/office ID and a letter from their librarian requesting privilege to use the UP libraries.
b. Researchers must present their school/university/office ID and a letter of request to use the UP libraries from their offices.
c. Government agency researchers must present their school/university/office ID and a letter from the head of their agency requesting privilege to use the library.
d. Fees are assessed as follows:
PHP 20.00 per day
PHP 450.00 per semester
PHP350.00 per midyear
e. Library permits. In all cases, the authorized Library staff should issue a special library permit.3. Use of Microforms and Computer Equipment
a. Fees for equipment. A fee of PHP 20.00 per hour or a fraction thereof will assessed.
b.Fees for printout. A fee PHP 2.00 per sheet of printout will be assessed.
c. Use of computer equipment. Computer equipment may only be used in conjunction with materials on electronic medium that are held by the Library.
Fines and other penalties
1. Circulation book
a. Failure to return. A fine of PHP 2.00 per day is charged after its due date or recall exclusive of Sundays and holidays.
b. Loss. Any person who loses or fails to return a book within seven (7) days after due date or recall shall either replace it with the current edition of the same title, or, replace it within thirty (30) days by another title to be selected by the librarian. In all cases, the person shall pay a fine equivalent to 50% of the current market cost of the book, plus a processing fee of thirty pesos (PHP 30.00) and handling fee of twenty pesos (PHP 20.00).
c. Recall. Any book on loan may be recalled if there is an urgent need for it by an official of the University; a request for it to be placed on reserve has been received by the library; the book is overdue; or the library will conduct its mandated annual inventory.2. Reserve book
a. Failure to return. A fine of one peso (PHP 1.00) is charged for failure to return a reserve book on the first hour or a fraction thereof after the hour appointed for return, five pesos (PHP 5.00) each hour after the first, and fifty pesos (PHP50.00) for a full day , including Sundays and Holidays. On a second offense the person’s privilege to use the reserve collection will be suspended for the rest of the semester/midyear.
b. Loss. In case of the loss, the reserve book is treated as a circulation book.
c. Withdrawal without reservation permits. A fine of (PHP50.00) will be charged to any person who draws out a reserve book for overnight use without an approved reservation. On a second offense, this person’s to borrow from the reserve collection will be suspended for two weeks.
d. Leave the validated ID in every transaction at the counter section.3. Failure to return to a general reference book and other restricted materials borrowed for photocopying purposes.
a. Failure to return. A fine of (PHP50.00) will be charged to any person who fails to return on the appointed hour a general reference book or other restricted materials borrowed for photocopying purposes. On a second offense, the person’s privilege to use the will be suspended for a second week.
b. Loss. In case of loss, the borrowed material shall be treated as a circulation book (see IV.C.1.b). If, however, the borrowed material for photocopying purposes belongs to a multi-volume set, the borrower shall replace it with exactly the same title and edition and pay the corresponding penalties accrued thereto as provided for in IV.C.1.b. If the borrower opts to replace the whole set, it shall be the current edition of the lost multi-volume title. The corresponding penalties will then be waived entirely.4. Mutilating or stealing library properties
Any person who is caught defacing, mutilating, appropriating for himself or attempting to steal any library material or property shall after due process replace the material or pay its current replacement value. In addition, he shall pay a fine of not less than three hundred pesos (PHP 300.00) but not more than 50% of the cost of the book whichever is higher. In appropriate cases, an additional penalty of suspension or expulsion may be imposed by the Chancellor after due process and upon the recommendation of the Librarian through the Dean.
5. Falsification and use of someone else’s identification card.
Any person who falsifies or uses an identification card other than his own shall after due process have his library privilege suspended for not more than a semester.
For more information about rules and regulation of UP Mindanao Library, you can check it on UP Mindanao handbook or through online. CLICK ME
Borrowing and Returning Flowchart
